Every job, end to end.
One job moves through six stages. In most businesses each stage lives in a different place — a phone, a notebook, a spreadsheet, an accountant’s inbox. In an RP system they are one record.
Reference data below is a worked example, not a real customer job.
Step 01
The call.
A customer calls. The job exists from that moment — reference, contact, site, scope. Nothing sits in someone's WhatsApp for three days waiting to be written down.
Job record · stage 01 REFPROJ-DAR-07-2026STATUSJob openedNEWStep 02
The quote.
Priced from your own rates and your own materials list, in your own branding. Sent, tracked, and attached to the job — not retyped into a separate document that nobody can find later.
Job record · stage 02 QUOTEIssued to customerTZS 4,250,000STATUSAwaiting approvalSENTStep 03
The work.
Crews are assigned. Materials are drawn. Hours and costs land against the job as they happen, from the field. You watch the margin while the job is still running, not after it closed.
Job record · stage 03 CREWAssigned to site4 ON SITECOSTMaterials + labour to dateTZS 2,910,000Step 04
The invoice.
Raised from the actual job — what was quoted, what changed, what was delivered. No re-entry. No arguing with a spreadsheet about which version is current.
Job record · stage 04 INVOICERaised from job recordINV-0041STATUSSent to customerINVOICEDStep 05
The payment.
Matched against the invoice when it lands. Part payments, late payments, and what is still owed are all visible in one place — on your phone, wherever you are.
Job record · stage 05 PAYMENTReceived and matchedTZS 4,250,000BALANCEOutstanding on jobNILStep 06
The books.
Posted automatically. The job closes with its full history intact — quote, costs, invoice, payment — and your accounts already reflect it. That is the end of the trail.
Job record · stage 06 POSTINGWritten to the booksAUTOMATICSTATUSJob closedCOMPLETE
What you can see while it is still happening.
- Where the crews are.
- Who is on which site, right now. Assignments and field updates come from the same system that raised the quote.
- What each job costs.
- Labour and materials against the quoted value, while the job is live. The margin is a number you can see, not one you reconstruct later.
- Where the cash stands.
- Invoiced, received, and outstanding — across every job. From your phone, from anywhere.
01Getting there
How a system like this actually gets built.
No procurement process, no discovery phase invoice, no eighteen-month programme. One walkthrough, then a build you watch happen.
Phase 01
The walkthrough
We follow one real job through your business, start to finish, and write down every place it changes hands. That map is the specification.
One conversation
Phase 02
The build
Your chart of accounts, your service lines, your document templates, your report forms, your roles. Configured to your business, on your branding.
Shown as it goes
Phase 03
The deployment
Your own database, your own backend, your own branded frontend. Data you already hold — customers, materials, sales history — comes across.
Single tenant
Phase 04
The running of it
We maintain it, extend it, and answer the phone. The system changes as the business changes. That is the arrangement, not an upsell.
Ongoing
No integrations. No gaps.
There is nothing to connect, because there is nothing separate. One system, one database, one deployment — built for your business and maintained by us.
Tell us how a job moves through your business. We will tell you what your system would need to do.